5 Essential Documents You Need For An International Relocation

Interstate moves require strong logistics and a lot of paperwork. Planning an interstate move and handling documents demand time. Our movers in UAE have done the homework for you to save your precious time and energy and ease the stress that an interstate move imposes. Namely, they have made a list of five essential documents you need for an international relocation so you can obtain them on time. Now, let us get straight to the point.

These are 5 Essential Documents You Need For An International Relocation

You will need a lot of documents related to it, some personal, some related to an international move. And these interstate documents are essential for a safe and seamless move:

1. Moving Company Agreement
2. Insurance Policy For The Move
3. Vehicle Registration Transfer (if applicable)
4. Tenancy Contract Registration (Ejari or Tawtheeq)
5. No Objection Certificate (NOC)

Moving company agreement

This is one of the crucial documents you need for an interstate relocation that outlines all the terms and conditions of the relocation service. It provides a clear understanding between the customer and the moving company about the services being offered. This contract includes several important details:

• Scope of Services: It specifies what the moving company will handle, such as packing, loading, transportation, unloading, and unpacking. If additional services are required, such as storage or specialized handling for fragile items, they should also be mentioned.
• Cost of Services: The agreement details the total cost of the move, including labor, materials, transportation, and any applicable fees.
• Delivery Timeline: This section outlines the expected date and time of delivery to the new location, including any conditions for delays.
• Insurance Coverage: The agreement will specify the type of insurance offered, whether it’s basic liability coverage or full-value protection, and the process for making a claim in case of damage or loss.
• Moving Estimates: Moving estimates can be binding (the price is fixed and agreed upon upfront) or non-binding (the price is based on actual weight and services on the day of the move, subject to change).

An Insurance Policy Is A Must For An International Move

When relocating across borders, your belongings are exposed to various risks, including damage, loss, or theft during transit. Standard moving services by international movers in Dubai typically offer limited liability coverage, which may not fully cover the value of your items. For this reason, obtaining a comprehensive insurance policy is crucial.

International shipping involves multiple stages, such as transportation by land, sea, or air, where items could face rough handling, weather conditions, or accidents. A specialized insurance policy provides peace of mind by offering protection against these risks. It covers the replacement or repair costs if anything gets damaged or lost during the move. When selecting an insurance policy, consider full-value protection, which covers the actual cost of replacing your belongings, or named-perils policies, which provide coverage for specific risks.

Vehicle Registration Transfer (if applicable)

Suppose you own a car and are relocating. In that case, it’s essential to update your registration with the relevant authority, such as the Roads and Transport Authority (RTA) in Dubai or the respective traffic department in other emirates. The transfer process requires submitting important documents, including your current vehicle registration card, Emirates ID, and proof of new residency, such as a tenancy contract. You may also need a vehicle inspection report to confirm the car is in roadworthy condition.

Additionally, it’s crucial to settle any outstanding fines or liabilities before initiating the transfer. Failing to update your vehicle registration can result in fines or issues with insurance claims in case of an accident. Completing the transfer on time ensures you comply with legal requirements and can continue driving without issues.

Tenancy Contract Registration

Tenancy Contract Registration is a mandatory document in many UAE emirates, including Dubai and Abu Dhabi, to document rental agreements with the local authorities legally. In Dubai, this registration is done through the Ejari system, while Abu Dhabi uses Tawtheeq. It ensures that both tenants and landlords are protected under UAE rental laws.

To register, tenants typically need a copy of the signed tenancy contract, Emirates ID, passport copy, and the landlord’s details. The registration provides an official record of the agreement, which is often required to set up essential services like electricity, water, and internet. Tenancy contract registration helps resolve disputes by ensuring transparency in rental terms, including payment, lease duration, and obligations for both parties. Failing to register the tenancy can lead to legal complications and difficulties accessing services.

Documents You Need For An International Relocation: NOC

It is often required when moving internationally from the UAE, particularly if you’re relocating as an expatriate. This document is issued by your employer, landlord, or relevant authorities and confirms that there are no pending issues or objections to your departure. In the case of expatriate employees, the NOC is crucial, as it verifies that the company has cleared all work-related obligations, including salary, visa cancellation, and end-of-service benefits.

For renters, a NOC from the landlord might be required to confirm that all rental obligations have been met, such as final rent payments and utility clearances. In some cases, the NOC is also necessary for customs clearance, especially when shipping vehicles or high-value goods internationally.

Move Internationally With GI Movers UAE

After obtaining all the necessary documents you need for an international relocation, hire a moving company that offers transparent moving quotes and moving contracts, such as GI Movers UAE. Our international movers in Abu Dhabi are experienced in handling even the most challenging international moves. They won’t only provide you with moving services but also with emotional and bureaucratic support throughout the whole process. Therefore, contact us today, get your free moving estimate, and move without stress.